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Dedicated May 2024

Wedding buffet timing

Dani, on November 17, 2023 at 11:34 AM Posted in Planning 1 9

We will have approximately 220 guests, and might choose a buffet dinner rather than plated. If we choose a buffet, we plan on two buffet tables with a line on each side, for a total of four lines. One thing I don't like about buffet weddings is that typically, tables are called one or two at a time, which makes it feel like kids at summer camp in my opinion. So, I was thinking that if we have four lines, we could call guests in just two batches -- maybe even tables and odd tables. With four lines, if we called half the guests (around 110) at a time, each line would have around 27-28 people at time. Is that too many people per line and would that take too long?

Stations would reduce lines, but I think with so many people in the room, stations would get hectic with so many people walking from station to station. I think with a classic buffet, people would generally be moving in one direction so it would feel less crowded.

An old weddingwire post said that they served 280 guests with two buffet lines (each side of one buffet table) in one hour. If they served 280 guests in an hour with 2 lines, would we be fine serving 220 guests with 4 lines? I also found this source from Aloha Dreams that says: "If you set up 4 lines (2 sides of 2 tables [24 feet of tables each line]) you can process 230 people through a buffet in 15 minutes, serving them 6 or 7 different items. I have confirmed this repeatedly."

Thoughts?

9 Comments

Latest activity by Michelle, on November 25, 2023 at 10:40 PM
  • V
    Rockstar July 2019
    Veronica ·
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    Personally with that many people I don't think the buffet is the way to go. That seems like a lot of standing around waiting. I think it would be easier and quicker for a plated meal.
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  • Jacks
    Rockstar November 2054
    Jacks ·
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    That's going to be a long wait for some people, I think.

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  • Cece
    Rockstar October 2023
    Cece ·
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    I agree with Veronica. I would probably go with the plated meal. It will be a lot less confusion and congestion with people milling around, and everyone can eat at the same time. I always find it super awkward when some guests are done eating and others haven’t even gotten their food yet.
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  • D
    Dedicated May 2024
    Dani ·
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    If the duration from the first person served to the last person served is about 15-20 minutes, is that too long? If vendors have experience serving 230 people in 15 minutes using four lines (we'll have 220), and if our venue can give us a reasonable degree of confidence it would take 15-20 minutes, would it still be too long? I’ve had plated dinners where it took a while to serve everyone seated for a 150 person wedding, so depending on how many staff there are, serving plates to all 230 might still take some time and not be too much shorter than buffet, potentially.

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  • LM
    Super December 2022
    LM ·
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    Hi there. I've seen a guest list of that number at formal buffet parties. Adding a couple chef-serving stations will add to good flow, also placing a menu at the tables allows guests to plan. If you stick to straight buffet, I would adjust the 15-20 minutes serve time, as you must allot time for staff to replenish food containers. Having food servers will move the line forward and make sure there's enough food for everyone. If seated guests see at least 2 buffets and no significant delay, they will not feel so anxious. You could even add a more appetizers to cocktail service where some guests will naturally take their time heading to the buffet line. If everyone is hungry, there will be a swarm. Best of luck.

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  • D
    Dedicated May 2024
    Dani ·
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    I’m glad you’ve seen a guest list of that number before so the concept isn’t totally ‘out there,’ and you also make a good point about appetizers during cocktail service.
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  • Lauren
    Rockstar June 2024
    Lauren ·
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    I think you can pull it off… I’ve seen buffets done with 300+ with four lines and honestly, it moved pretty quickly. We’re doing buffet with 175 and are planning to do the same thing. I would run through the logistics with your venue and see if they’ve done something similar in the past. Hopefully that’ll help boost your confidence that it can be done. While plated dinners are great, if the buffet style is what’s within your budget and what you’re comfortable with you can definitely make it work.


    I like the ideas of the menus on the plates too that way guests know what they’d like or what to anticipate before hand so it moves a little quicker and more smoothly! Good luck 😊
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  • D
    Dedicated May 2024
    Dani ·
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    Thanks Lauren, yes I agree publishing the menu selection somehow is a good idea so guests don’t stand at the buffet table thinking about what they want, haha
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  • Michelle
    Rockstar December 2022
    Michelle Online ·
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    Have seen buffets with this many people and it worked fine with no issues. The reason it did work is because there were double lines and 2 buffet tables with the same items. Also guests were still digesting cocktail hour food and socializing so no one was in a mad rush to fill plates. There also was no time restriction of any kind where the guests have to be out quickly with no time to dance afterwards as is common with the standard 5-6 hour reception.
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