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Just Said Yes July 2023

Engagement Photo Shoot - Out of State

Kim, on September 9, 2022 at 2:27 PM Posted in Parties and Events 0 6

Hi there! We're getting married in a different state than where we currently live and the photographer I hired had said he'd be willing to travel to our city for our engagement shoot as long as we covered his travel and a hotel room for one night. I was willing to do that, but then he asked for a set amount that is much higher than I expected and don't think it's a fair cost. From my research, a nice hotel and a plane or train ticket would be much less. It feels that he would be making additional profit (significant profit) on that cost. I'm trying to figure out how to handle it and am curious others' thoughts if you've had a photographer travel for your engagement shoot. Is it normal to just pay one set cost or should I ask for travel/hotel receipts to pay for those? If the former, is it fair to offer a lower amount with research?

6 Comments

Latest activity by Michelle, on September 9, 2022 at 3:18 PM
  • Lisa
    Rockstar July 2022
    Lisa ·
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    Maybe offer to call and book the hotel for him, and you pay the hotel directly? And for gas/travel, ask for a pre-determined amount per mile, then map out the distance round-trip and pay that cost directly to him? Otherwise, you could always ask him how he determined the amount of the travel fee for clarification.
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  • Stacey
    Super May 2021
    Stacey ·
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    Keep in mind, you're not just reimbursing him for his flight and hotel, you're paying him for his time (unless he itemized that separately).

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  • K
    Just Said Yes July 2023
    Kim ·
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    Oh yes the engagement shoot was already paid for separately! This cost was strictly for travel/hotel.

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  • Michael
    Rockstar October 2023
    Michael ·
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    Could you travel to that city instead? That way, you get to enjoy the travel and you determine the price.

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  • K
    Just Said Yes July 2023
    Kim ·
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    We are considering that, but we met and have spent our entire relationship in this city and will be moving eventually, so we really wanted the photos to be taken here since it's such a big part of our relationship.

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  • M
    VIP August 2021
    Michelle ·
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    We added travel costs for our out of state wedding planner. He gave a price which we thought reasonable to cover hotel, his choice of train or plane, with extra for baggage costs and meal stipend. He traveled at least twice to NY.

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